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Terms and Conditions

Pricing Pledge

We realise the importance of including all invited groups in the discussions at this events, and will always do our best to ensure that nobody is excluded due to not being able to afford the conference price. 

If you find the price for the conference to be a barrier to attending, please contact us and we will endeavour to come to an arrangement to facilitate your participation. Please note however that this applies to invited individuals, unfunded academics/students and representatives of small charities, and does not include corporates, individuals funded by an organisation or larger charities/not-for-profit organisations.

Disclaimer and Copyright

All rights reserved. No part of this site may be reproduced, stored in a retrieval system, or transmitted in any form or by any means including but not restricted to electronic, mechanical, printed or recorded without the express prior permission of the copyright owner.

Every precaution is taken to ensure that the content of this site is accurate, and legally and morally correct. However, we accept no responsibility for the views or comments expressed by individuals or organisations contained therein and contributors to the site, through email, discussion forums or published works undertaken to indemnify us from any third party actions that may result from their contributions.

Please note that these terms and conditions are applicable in association with fax, online, email and telephone registrations. By registering for this event, you agree to the following terms and conditions:

1. Attendee and Speaker Terms

2. Event Proceedings Purchase Terms

3. Data Protection Act

1.1 Attendee and Speaker Terms

1. Your booking will be confirmed by email upon receipt of your registration.

2. Precise details of the venue will be provided on final confirmation along with directions to the venue.

3. We reserve the right to refuse entry at our sole discretion.

4. If for any reason the event or any part of the event is cancelled or changed, our liability in that instance shall be strictly limited to the amount paid for the place/s at the event.

5. Should an event be cancelled within 48 hours prior to its start time, we will reschedule. No refunds will be possible but if delegates are unable to attend, vouchers will be offered as an alternative for future events.

6. We reserve the right to change the venue at our discretion and in this event will send an email to delegates giving at least 48 hours notice of such change. We recommend regular checking of the event website for further details.

7. In the event of delegate cancellation, a full refund will be given 10 days before the event subject to a €50 administration fee. It is regretted that after this date refunds are not possible, however substitutions can be made with prior notice at any time. If a substitution is necessary, please contact us and we will be happy to update the delegate details.

8. Discounts for members of applicable organisations are only used in conjunction with any other discount offer at the discretion of baseEUcities. This discount is subject to verification of membership by the organisation.

9. Exhibitor and guest codes that are entered, and any discount claimed, is strictly subject to such discount having been approved by baseEUcities and the code issued directly by them or their partners. Codes are temporary, are not transferable and are subject to verification. Codes are only used in conjunction with any other discount offer at the discretion of baseEUcities.

10. Payments to Forum Europe on behalf of baseEUcities by bank transfer must include any costs demanded by your local bank in your country of origin for transferring money.

11. All conference names, titles and programmes (also referred to as agendas and proceedings) are the sole copyright of baseEUcities. Any reproduction without prior permission in whatever form will result in legal action being pursued.

12. The venues used by baseEUcities may from time to time have their own policies in place that relate to the organisation and expectations of attendees. We will communicate venue idiosyncrasies in advance of the event date and accept no responsibility or liability for any non-adherence to these. Examples may include age restrictions, dress-code and membership for instance. Please contact baseEUcities direct if you have any issues relating to this.

13. Attendance at this event is by invitation only.

1.2 Event Changes

It may be necessary from time to time to amend the event programme and the details of those participating. Therefore, baseEUcities reserves the right to alter the proceeding of the event at any time. We endeavour to communicate any changes to both attendees and speakers and we recommend regular checking of the event website for up-to-date developments. If you have any specific queries, please do not hesitate to contact us – we are here to help and your interests are at the centre of our operations.

2. Event Proceedings Purchase Terms (where relevant)

 1. baseEUcities will email the conference proceedings to the address provided by you and is not liable for any incorrect details supplied by you resulting in non-delivery.

2. Payments can be made via credit card (online or offline), cheque or bank transfer.

3. Proceedings will be dispatched upon clearance of correct funds.

4. Warranty – We warrant that the products we supply will at the time of delivery be free from defects in workmanship and materials and correspond in all material respects with relevant specification. If products do not conform to this warranty then we will at our option remedy the defect in question, replace the defective goods or refund you the price of the defective products supplied. This remedy is the only one available to you and is only available where you notify us in writing of the defect within 7 days of delivery.

5. Returns – While we endeavour to provide all presentations from our events, we cannot be held liable for any exclusion(s) that may occur. Exclusions are the result of a paper presentation (no electronic version available) or the speaker refusing its inclusion. Details of the content can be obtained by contacting baseEUcities on +44 (0) 2920 783 020 directly after the associated event.

6. Consumer Rights – Nothing in our terms and conditions or this summary affects the statutory rights of a consumer as defined under the Unfair Contract Terms Act 1977

3. Data Protection Act

The information you supply to baseEUcities on this site and through any other means of submission will be held by us and used to inform you of other conferences and events that will be of interest to you. We will not sell your personal information to third parties. If you do not wish for your details to be retained, please email baseeucities@forum-europe.com.